Policies Governing the Use of the Milne Special Collections & Archives
Permission to Examine
Use of any material in the Milne Special Collections and Archives Department is subject to approval. The use of some materials may be restricted by agreement with the donor or creating agency. Patrons will be informed when such restrictions exist.
Protection of Materials
- Materials must be handled with care, especially those which are fragile or damaged. Do not mark, bend, tear, or fold any materials. Archive staff can assist with any particularly delicate materials.
- No food, drinks, personal scanners, or pens. You’re welcome to bring in laptops, tablets, notebooks, phones, cameras, and pencils. Please silence your cellphone if you’ve brought it with you.
- Please place all coats, bags, or purses in lockers when entering the reading room.
- Handle materials with clean, dry hands. Gloves must be worn when removing photographs from paper enclosures or protective plastic sleeves
- Boxes and other items should not be placed on the floor, in chairs, or in laps. Boxes should not be placed in such a way that they block patrons or the materials they are handling from the view of reading room staff.
- Please keep folders flat on the table.
- Keep all items in the original order in which they have been filed. Folders should be returned to their original place in boxes and items should remain in their folders in their original order.
- If materials seem like they’re out of order, please inform archive staff rather than reordering the materials yourself.
- Patrons may take available light photos of archival material at their table; please do not bring items to windows. Flash photography is not permitted as it can fade material over time.
- Do not write on notebooks placed on top of archival material.
Use of Materials
If I obtain a copy or copies of any material under the Fair Use provisions of the U.S. Copyright statute (17 U.S.C. 107), I certify that it will be used only for legitimate scholarly research or classroom use, that it will not be used for any commercial undertaking, and I will not make or permit to be made additional copies. I further indemnify the University of New Hampshire, Milne Special Collections and Archives, and their officers and employees from and against any copyright infringement claims, suits, costs, and liabilities arising from my use of any copies obtained.
If I cite or quote this material in any publication, presentation, or performance, I will fully credit Milne Special Collections and Archives, University of New Hampshire Library, Durham NH with ownership of the original. A separate "Request to Publish" form must be completed prior to any such publication, presentation, or performance.
